Privacy Policy
Effective Date: 1st September 2025
At NYC Bookkeeping Services Inc. (“we,” “our,” or “us”), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://nycbookkeepingservices.com (the “Site”) or engage with our services.
1. Information We Collect
We may collect the following types of information when you use our Site or services:
- Information You Provide: Contact details such as your name, email address, phone number, and any message you submit through our forms.
- Automatically Collected Information: Technical data such as IP address, browser type, operating system, and browsing activity (collected through cookies and similar technologies).
- Third-Party Integrations: Data collected through tools like Google Analytics, HubSpot, WordPress plugins, and embedded forms or chat features.
We do not collect sensitive financial documents or records directly through our website. These are exchanged securely only after a client engagement begins.
2. How We Use Your Information
We may use your information for the following purposes:
- To respond to your inquiries and provide requested services.
- To improve our website, services, and user experience.
- For marketing and communication purposes (if you have opted in).
- To comply with legal obligations and enforce agreements.
3. How We Share Information
We do not sell or rent your personal information. We may share information in the following cases:
- Service Providers: With trusted third-party providers (such as HubSpot, Google Analytics, WordPress plugins) who process data on our behalf.
- Legal Compliance: When required by law, regulation, or legal process.
- Business Transfers: In case of a merger, acquisition, or sale of assets.
Each third party has its own privacy practices, which we encourage you to review:
4. Cookies and Tracking
Our Site uses cookies and similar technologies to:
- Ensure the website functions properly.
- Analyze site usage through Google Analytics.
- Provide marketing and remarketing services.
You can manage your cookie preferences through your browser settings or through our cookie banner (if applicable).
5. Data Retention
- Inquiry submissions are retained for up to 12 months unless you become a client.
- Client records are retained for the duration of the client relationship and as required by law (e.g., for accounting or tax compliance).
- After these periods, data is securely deleted or anonymized.
6. Your Privacy Rights
For U.S. Residents (including California)
- You have the right to request disclosure of personal information we have collected about you.
- You may request deletion of your personal data, subject to legal obligations.
- We do not sell personal data within the meaning of CCPA/CPRA.
For EU/UK Residents
Under the GDPR, you have the right to:
- Access, correct, or delete your personal data.
- Restrict or object to processing.
- Request data portability.
- Withdraw consent at any time.
To exercise your rights, please contact us at info@nycbookkeepingservices.com. We may need to verify your identity before processing your request.
7. Data Transfers
If you are located outside the United States, your data may be transferred to and processed in the U.S. We implement appropriate safeguards (such as Standard Contractual Clauses where required) to protect your information.
8. Security
We implement reasonable technical and organizational measures to protect your personal information, including SSL encryption and secure third-party storage systems. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Children’s Privacy
Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal data from children. If we learn that we have collected information from a minor, we will delete it promptly.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.”
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:
NYC Bookkeeping Services Inc.
Email: privacy@nycbookkeepingservices.com
Phone: +1 (718) 406-1733
Address: 24120, 143rd Avenue, Rosedale, NY 11422
